MATH and SCIENCES DIVISION MEETING

January 23, 2009

                                                                                   AGENDA

I.   WELCOME AND INTRODUCTIONS

David Oliver – Dean
            Tina Arredondo – New Administrative Assistant
            Malia Rose – Chemistry
            Part- Tim e Hires

II.     ANNOUNCEMENTS

*Change in Cheating and Plagiarism section of 2008-2009 catalog (see next page)

*Change in maximum faculty hourly pay assignment - .667 FTE. Subbing, extra large classes handout

*Curricunet is now ready for use and we will no longer be using OmniForm. Training will be required but is a fairly easy system to learn.

            *Fall schedule – download is Feb. 19^th, watch your email

            *SLOs and Core Competencies – include in syllabi - http://fp.academic.venturacollege.edu/doliver

            *Emergency Contact Information form – MyVCCCD.edu -> Work Life -> WebStar Personal Information

*Student conflicts (potential or real)-notify Campus Police (ext 6486, 642-7000, #9 from any payphone on campus)

*Facility – status and security–lock classrooms, classroom signs, office door signs, no tape on building, only glass

*Smoking Policy/Enforcement – notice should be in classroom, if not, let the office know, please announce

* Tim es of MW or TTh 3 hour classes end at 15 after. 10 minutes per hour and 5 minutes per half hour.

            OPERATIONS

*Technology requests – Rick Shaw is the manager for the new VC Campus Information Technology (CIT) department.  CIT is housed by the Canon Copy Center if you want to drop by.  All requests for service, including telephones, must go through the CIT HELP desk.  Dial HELP  (ext. 4357 or 654-6400, ext. 4357) or email vchelpdesk@vcccd.edu .  If you have any procedure or policy questions, feel free to call Rick Shaw at ext. 6341.

*Computer lab used for Math V88 A-E computer assisted Math V01 course. Sci 226 is used 11:00 AM – 2:00 PM on M, W, F and 1:00 PM – 4:00 PM T, Th. Please don’t walk through when class is in session, this is not an open lab. To schedule use of the math labs or math tutoring center see Brenda or Tina at the Math-Science office.

*Maintenance requests are now automated- e-mail to vcmaintenance@vcccd.edu .

*Anything that has to do with the financial side of the house (requisitions, travel forms, petty cash expenditures, student helpers, etc.) needs to have Department Chair approval in advance before coming to the Division Office.  Our budget is much tighter this year and we do not have any money in reserves to bail us out if we over spend. Next year will be very tight as we whittle down to “core” courses.

*Package room - any packages that spends two weeks in package room will be returned to sender, key at switchboard.

FACULTY RESOURCES AVAILABLE THROUGH MyVCCCD

*MyVCCCD – The Portal at my.vcccd.edu gives you access to everything you need. MyVCCCD is a web portal that offers a single point of access for many campus applications and services that are available to you as an employee of the Ventura County Community College District. You will only need to login once to access multiple systems. The other entry methods, such as FacultyCentral soon will no longer function. Rosters – drop rosters are due one day before Census Date which appears on Rosters.  Extra large class numbers are measured on Census Date. Email Class – button on front of roster will email all students in class.  Ask students to update their information on WEBSTAR so they will get your class e-mails. If you have recently moved or changed your email , please let Tina know your new contact information. 

*District Email- by far the most effective and efficient means of communication between faculty, staff and departments.  District email can be linked to home email ….sign up at my.vcccd.edu for your Luminous Portal total access.  Through MyVCCCD, faculty can access Intranet forms:   ARFs, fillable Faculty Evaluation forms, etc.  New email address format, Microsoft Outlook 2007 is here.

*VC Faculty resources – FACULTY AND STAFF – P-T and F-T Handbooks, model syllabus, AFT contract link, core competencies, Faculty/Staff Directory, final exam schedule, Academic Calendars, Faculty websites,etc. All available through at my.vcccd.edu.

FORMS – also, see hand-out sheet

*Flex forms – many forms from past semesters are missing, requests for past semesters are in your mailbox, no need to get your department chair’s signature, turn them in to Tina

*Spring 2010 Assignment Request Forms – instructions to submit forms  will be sent to homes the 2^nd week of the semester – hard copies are available in Division Office. Deadline is Februaruy 13^th ,   On-time ARF requests are assigned first. No ARF, No Assignment, Late ARF, possibly no assignment!!

*Previously Assigned Load (PAL) numbers have been sent to faculty homes.  Be sure your PAL is correct. (See AFT Agreement, Section 5.4.B(4) for calculation.)  If you did not receive a notice, either you are not on the longevity list or your address is incorrect at HR.  ???s – see Tina - Assignments are made to those who turn in ARFs by the deadline according to longevity and PAL. (see AFT Agreement Section 5.4.C)

*Student evaluations – new forms will be used.  Evals forms are in the back of the new Agreement & web.

* Office hour cards– should be posted and a copy turned in to the office.

*Syllabi – due by the end of the second week of classes

MISCELLANEOUS

*Make-up tests – EAC Linda Larsen- 654-6317 w/ 24 hrs advanced notice; Division Office – limited space, students need to call for a testing appointment (654-6339), possibly testing available in the Math Tutoring Center in the mornings, will let you know….

*FCCC-Microsoft Campus Agreement – www.collegebuys.org

III.    REPORTS AND ELECTIONS

Academic Senate

Curriculum Committee

FOG

Others

IV.             ACTION ITEMS

                        Revalidate Division Procedures

V.                 OTHER

Stop by the new Student Services Center in the old library.  It is very impressive.  Included in the building are Counseling, Admissions and Records, Student Business Office, Information Desk, Transfer Center , and student computers. 

EAC is now in the Administration Building where Counseling and A&R used to be.